Unlike in old days, the process of obtaining signatures on business documents has completely transformed in today’s digital age. Looking in the past, it took several days and sometimes months to complete the entire signing procedure, starting from printing and scanning of business contracts to sending off documents to the third parties for signatures. Once the documents are faxed, one has to eagerly wait for the documents to be returned safely.
However, if the signer misses a signature, forged the sign or if the document has got damaged while processing, then the entire process of printing, scanning, and faxing has to be repeated. Thus creating a multitude of unnecessary burdens for your employees, who in turn lower their productivity; historically resulting in the delaying of the business transaction process, thus wasting the company’s time and money, effectively decreasing the business ROI.
With the help of e-signatures, the process of obtaining signatures on business documents, contracts, and agreements has become easier than ever before. This paperless signing process typically involves in uploading of a business document on an e-signature platform. It can be a word doc, PDF or an image file. In an uploaded document, you can simply tag specific fields or special annotations where signatures should go. Once signatures are marked, the marked document file is sent to the specified recipient for signatures. There are four to five ways for a receiver to sign on a document.
This includes capturing the scanned image of recipient signature, using stock cursive fonts, signing using a specified mobile device, etc. Once signatures are completed, the document is sent back to the company. This entire process can be completed in a few hours or in a few minutes depending on the recipient, saving time and money by speeding up the business transaction process and cutting down the costs associated with pen and paper process.
Although electronic signatures speed up business proceedings, there are some potential risks such as the chance of a user’s signature being forged, photocopied, or manipulated. Yet, when compared to traditional methods, the security level is immensely higher in electronic signatures. But we do offer companies with higher authentication and secured business transactions with dynamic signatures, which is simply termed as D-Signatures. It is used to compare two different types of signatures and applicable only to the mobile signing process, where signatures are done using mobile phones and tablets.
How D-Signatures Works?
Dynamic signatures are used to verify a person’s identity. The first step in the D-Signature process involves obtaining user’s five specimen signatures for registration and verification purposes. Later, when a user signs on a document using mobile signing methodology, the system automatically compares the current user signature with specimen signatures based on various parameters. This includes the number of pen strokes, velocity, pressure, etc.
While comparing signatures, the system automatically develops a matching score. If the matching score is below 60%, then it can be concluded that the signature was forged by another individual. Yet suppose the matching score is above 90%, it then automatically accepts the user’s signature while simultaneously taking the current user signature as another specimen for the system verification.
This process provides an advantage, for example: If a user registers to dynamic signatures five years ago and now is currently using the D-Signature platform, then there will inevitably be slight variations between the current user’s signatures and the specimen signatures of five year’s ago. To avoid these slight variations in signatures, the platform has started to accept the excellent scores of current signatures as specimen signatures for a higher probability in matching signatures.
Dynamic signatures offer high security when compared to electronic signatures. If your company wants to have additional security and protection to business documents, then you should consider opting for dynamic signatures. Keep in mind that dynamic signatures are applicable only to mobile devices including smart phones and tabs.
Do you want to learn more about dynamic signatures? Request a free live demo today!