Time is a valuable commodity in business. When employees, who have to spend their productive hours focusing on their tasks, are burdened with mundane administrative tasks, the time they spend on them is a write-off for the organization. Of course, employees have to complete a fair number of administrative tasks but it has to be ensured that they are equipped with the tools they need to complete these administrative tasks in the least amount of time possible.
Expense management is one such administrative task and expense report software is the tool that ensures that employees spend very little time on the task. It gives organizations immediate and very measurable time savings. Here’s how.
Process: Let us first consider the entire process. Many organizations still make use of ad hoc practices with little or no technical help to record, report, and reimburse expenses. This process is heavily incumbent upon every employee clearly knowing his or her responsibilities and completing tasks on time. Any anomaly in the process or any absence and the process comes to a standstill with no one knowing what to do next.
That is where setting up and standardizing the process with expense software comes in. The software helps set up the process accounting for absences and anomalies and ensures that the process runs smoothly at all times.
Automation: Another huge time-saver is automation. From simple tasks like sending notifications to complicated tasks like filling expense reports, everything can be automated by the software. Trip details can be copied in from the travel booking application, food and lodging expenses can be populated through OCR scans, expense reports can be delegated to secondary approvers in case of absences, and analytical reports can be configured to be delivered periodically – everything can possible with this software’s automation abilities. No need for time-wasting manual efforts. Simply configure the software to act according to your needs and it handles all your tasks for you.
Mobile access: Being able to access the requisite data and completing tasks on the go saves a lot of time for employees. Mobile solutions today offer almost all the functionalities that the wider desktop application has, and as such, most of the tasks like expense reporting, attaching receipts, approving expense reports, and generating reports can be completed through the mobile solution while on the go.
Expense report software is a must-have application if you want to save the time your employees waste on administrative expense management tasks. Start using it now.