The workforce is the most valuable asset of an organization; also it is the most expensive. According to the Human Capital Management Institute, in most organizations, the overall cost of the workforce averages to approximately 70 percent of total operating costs. With the price tag of each worker continuing to rise year-by-year, more and more organizations are turning to workforce management systems in order to efficiently manage their ever-expanding teams.
Workforce management systems offer many benefits, including streamlined workplace processes and increased productivity. However, the most crucial aspect for any business to consider is to find the right-fit solution – whether it is small or large. Here, we present four tips for organizations to consider when selecting the ideal workforce management solution for their business.
The System Should Help the Business Stay in Compliance
Whether it is maintaining accurate payroll or government regulations, it can be time-consuming and stressful for businesses to stay in compliance. HR teams will have to face the challenge of accurately tracking all worked hours for their employees. If the employees work more than the allotted worked hours, they must receive overtime compensation. The solution should enable HR professionals to set how many hours an employee can work per shift, or regulate hours in between. In addition, choose a technology that will send out alerts and notifications when an employee is close to hitting the scheduled hours of their pay period. These features will help ensure compliance is maintained.
The Solution Should be Scalable and Offer Mobile Access
Organizations should look for a system that has the ability to grow and scale with their business from the start. Find a system that will easily allow for the addition of hundreds or thousands of employees, without interrupting quality of service and daily workflow, helping to streamline both scheduling and onboarding.
Today, the need for anything and everything to be mobile has become more crucial. HR and workforce management solutions are no exception. Mobile-first systems help HR professionals and managers improve workplace productivity, communication, and morale. Also, it enables organizations to develop well-organized processes for new hires and training, create work schedules, and provide constant feedback to employees.
The System Should Provide a 360-Degree View of the Organization
In order to achieve success, businesses need to be healthy. A workforce management system that provides HR departments with greater visibility into daily operations helps to confirm that companies are staying on track.
The Solution Should Reduce the Workload
HR managers spend up to two days a week focusing on administrative tasks alone. Moreover, recruiting, training and maintaining a team of employees requires a considerable amount of time and effort. Businesses need to find a solution that will instantly help reduce this load of tasks. In return, this allows HR professionals to focus on other priorities of the business like further promoting company culture.
The right HR management systems should allow employees to set their own schedules, provide communication on their tasks for the day, and ensure they are paid on time. It will improve their satisfaction, productivity, and motivation.