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Two-Factor Authentication (2FA) in HRM Platforms and Its Importance

Two-Factor Authentication in HRM Platforms
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With a rise in cyber threats, it is crucial for HRM software providers to take necessary measures to prevent any damage to sensitive employee and business data. Fortunately, two-factor authentication (2FA) for HRM systems can help keep your accounts safe and secure.

As cyber-attacks become more sophisticated, relying only on conventional password-based authentication is no longer sufficient to secure confidential data. 2FA plays a significant role in providing an additional layer of security and preventing phishing attacks.

How Two-Factor Authentication Works

Two-factor authentication (2FA), also referred to as dual-factor authentication, is a security process that requires an additional source of verification besides a password to access your HRM account. Therefore, a user must provide two different authentication factors in order to login.

The two-factor authentication (2FA) solution feature safeguards the user’s login details and the information they can access within their HRM system. When 2FA is enabled in HR systems and users try logging in to their accounts, they are asked to identify themselves again. First, they enter their username and password as they usually do.

However, instead of gaining direct access to the application, the user is prompted to provide a second form of authentication. An authentication code or one-time passcode (OTP) is sent to the user’s registered email ID or mobile number. Once the user provides both authentication factors, they are granted access to the system.

By using two-factor authentication (2FA) with HR platforms, even if someone knows your password, they cannot access your account unless they know the second factor of authentication. Making it difficult for hackers to access your account.

With 2FA, phishing attacks on HRM systems are no longer simple. Since the hacker does not know the second factor of authentication, they will not be able to access your account even with your password.

Benefits of Implementing Two-Factor Authentication (2FA) in HRM Platforms

With two-factor authentication (2FA) in HRM platforms, organizations can continuously track and protect their most vulnerable information and networks.

The key benefits are listed below:

Improved Security:

The main advantage of 2FA is the increased security around HR data. A hacker now needs both your password and the additional source of verification to gain access to your account or HRM system. Keeping all personal and company data more secure.

Decreases the Risk of Phishing Attacks:

Phishing attacks are generally used to steal user passwords. In this process, a user is trapped into giving away their login details by clicking a link or downloading a file that contains malware. However, the 2FA in HRM platforms helps alleviate the risk of phishing attacks by requiring additional information in order to log in, such as a one-time password (OTP) or a biometric scan.

Faster Account Recovery:

The two-factor authentication (2FA) feature offers faster and simpler account recovery. This is done by requiring an SMS pin or verification code prior to accessing the account. This process adds an additional layer of security, making it more difficult to hack. This is useful in today’s world, where most users have several accounts with unique passwords.

Saves Time:

Two-factor authentication (2FA) is the best way for users to reset their passwords without requiring system administrators. Thus, the administrators can save the time and effort they would normally have otherwise spent on resetting passwords for users. Resulting in increased efficiency and productivity.

Simple to Use:

2FA is easy to use and offers a seamless user experience. Every two-factor authentication solution is designed to work with existing login processes, which means that users do not need to change their login practices. Moreover, 2FA can be implemented on mobile applications, making it easy for users to verify from anywhere, at any time.


Two-factor authentication (2FA) within HRM platforms is a significantly helpful feature that protects sensitive HR data against security breaches. It also adds an additional layer of security and prevents organizations from falling victim to cyber attackers who try to gain unauthorized access to online accounts.

SutiHR now supports two-factor authentication (2FA). For more information, feel free to call us anytime at (650) 969-7884.

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