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How to Select the Right HR Software for Your Business in India

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Human resource management has come a long way, from spreadsheets to automated HR systems. Digitization has completely changed the way HR departments function today. Online HRM systems can automate and streamline every stage of the employee lifecycle, from recruitment to retirement.

However, choosing the right software can make all the difference in enhancing HR functions, improving productivity, and meeting regulatory needs. With many options available in the market, selecting the right software can be challenging. In this article, we present why you need HR software, some of the software providers in India, and the key steps you need to take to select the best software for your business.

Manual HR processes consume a lot of time and require more resources. With an automated system, you can streamline your HR processes and reduce the number of manual tasks. This frees up your HR teams’ time to focus on strategic HR activities, such as employee training and development.

A cloud-based HR platform streamlines and uniformizes various HR processes. It helps you store your workforce data in a single, easily accessible, secure online location. The solution automates employee time tracking, talent acquisition, performance management, training, and development and ensures compliance with regulations. It also offers insights through AI-powered analytics that help in strategic decision-making.

There are several HR software options available for businesses in India. Here are a few of the most popular:

SutiHR

SutiHR is a modern and comprehensive HR management platform designed to streamline every part of your workforce management process. The online solution enables businesses to manage employee information efficiently and streamline key processes such as talent acquisition, time & attendance, payroll, and performance evaluation while ensuring compliance with Indian rules and regulations. With real-time HR data and AI-powered analytics, you can make better decisions about talent acquisition, workforce planning, training, budgets, and more.

SutiHR provides a wide range of features that cover the entire workforce management process, from employee administration, recruitment, and onboarding to time tracking, performance, and training.

The key features that make SutiHR a perfect choice for your business in India:

  • Centralized Employee Record Management: SutiHR stores all personnel information in a centralized location, making it easy to find the employee records you need quickly.
  • Candidate-Centric Applicant Tracking System (ATS): A modern applicant tracking system (ATS) streamlines the entire talent acquisition process, enhancing recruiting efficiency and speed.
  • Advanced Time and Attendance Tracking: An effective time tracking system enables you to easily create timesheets, track employee time, attendance, and time off balances, and view them in real-time.
  • Automated Shift Scheduling: Managers can easily create and assign shifts to employees.
  • Documents and eSignatures: The solution offers an intelligent way to digitally store your HR and business documents. eSignature capability makes document signing a breeze for you and your employees.
  • Performance and Goal Management: HR teams can design performance appraisal forms, define goals, and accurately evaluate employees’ real-time performance.
  • Employee Training and Development: You can create course schedules quickly and easily. With online portals and automated processes, the solution helps your HR team optimize their time and improve employee service quality.
  • Comprehensive Compensation Management: Streamlines the complicated process of managing employee compensation. You can create, manage, allocate, and adjust compensation events from a single location.
  • Surveys: You can access pre-defined templates that help you create and customize your forms from a single interface.
  • Employee Benefits Tracking: This system automates the open enrollment process and reduces the risks involved in traditional benefits management. The dashboard clearly explains your benefits program, including pending enrollments, qualifying life events, and more.
  • Project Management: The solution offers a single point of access to all project information such as project schedules, resources, billing & budget, documents, calendar, reports, and more.
  • Payroll: Automates payroll processes and enables you to pay employees on time. The solution helps you calculate salaries, deductions, loans, advances, taxes, and gratuities in compliance with Indian labor rules.
  • Employee Self-Service Portals: The online solution allows employees to access and manage their information, schedules, time off, and more.
  • Easy-to-Use Mobile App: The intuitive mobile app provides easy and secure access to all key HR functions – no matter where your employees are.

The solution offers advanced employee expense tracking and AI-powered analytics and can easily integrate with your favorite business applications.

SutiHR offers customized user-based pricing to suit your business needs.

Zoho People is a cloud-based HR software that simplifies HR management for businesses of all sizes. The online software improves HR management with robust features, an intuitive interface, and advanced security and helps you create a high-performing workforce while prioritizing employee experience.

Key Features:

  • Centralized employee database
  • Automated employee onboarding and offboarding
  • Simplified recruitment system
  • Efficient time and attendance management
  • Performance and goal management
  • Payroll with tax calculations

Zoho People’s price starts at 48 Rupees per month for every user and is billed annually.

greytHR is a cloud-based HR payroll software streamlining core HR and payroll functions. The software automates HR processes for better employee time and attendance management, salary processing, core HR functions, and more. It provides a self-service portal for employees to access and update their information and engage with others.

Key Features

  • Employee record management
  • Self-service employee portal
  • Simplified time and attendance management
  • Automated payroll processing
  • Reports and analytics
  • Compliance with local rules and regulations

GreytHR’s minimum price starts at 3495 Rupees monthly for up to 50 employees. Additional users can be added for 30 Rupees per month.

An easy-to-use cloud-based HRMS and payroll solution specially designed to manage day-to-day HR activities. With some advanced features, it helps businesses of all sizes streamline their HR operations and improve their productivity.

Key Features:

  • Advanced time and attendance management
  • Employee self-service portals
  • Real-time analytics and reports for better decision-making
  • Automated payroll calculations and processing
  • Intuitive mobile app

Zing HR’s price starts at 7250 Rupees per month for 50 employees.

HR One is cloud-based HRM software that can simplify your daily HR operations. It is one of the best, easy-to-use, customizable HR software that helps you scale up according to your business needs at the most affordable price.

Key Features:

  • Applicant tracking system
  • Time and attendance management
  • Performance and goals
  • Payroll management
  • Employee expense management

HR One offers feature and user-based pricing. Visit their website for more information.

Sage HR helps you attract, engage, and nurture the best talent, all from one place. With many advanced features, it simplifies HR tasks, enhances employee engagement, and boosts productivity.

Key Features:

  • Employee record management
  • Time and attendance management
  • Comprehensive talent management
  • Robust analytics and reporting tools
  • Seamless integration across other platforms
  • Mobile app

Sage HR offers customized pricing to suit business needs.

Keka HR offers a single platform to manage workforce-related tasks, from hiring and onboarding to payroll processing. The solution streamlines all your HR operations with automated workflows, robust analytics, and easy employee data management.

Key Features:

  • Centralized employee database
  • Streamlined onboarding and offboarding processes
  • Time and attendance management
  • Easy to access employee self-service portal.
  • Automated payroll calculations
  • Mobile app

Keka HR pricing starts at 6999 rupees monthly for up to 100 employees.

Zimyo is a complete HRMS solution that automates all routine HR tasks, improves processes, and provides insights into HR trends with AI-enabled insights. From centralized employee record management to error-free payroll processing, the solution handles everything in workforce management.

Key Features

  • Centralized employee record management
  • Time & attendance tracking
  • Employee self-service portal
  • Employee onboarding & offboarding
  • Benefits management

Zimyo’s price starts at 60 rupees per month for every user.

Before exploring the available HR solutions in the market, know your current status and asses your organization’s unique HR needs. Consider all your challenges in day-to-day workforce management and list things you wish to improve. Set the right expectations. This will help you create a checklist of must-have features.

Choosing a flexible and customizable solution to meet your unique organization’s needs is crucial. Ensure the HR software you select is flexible enough to allow you to customize it according to your business needs.

List what is essential for your organization, covering technology requirements and business issues, compliance needs, and tax rules for payroll. Evaluating the solution against your needs will help you to make a better decision.

When looking for a new HR software, you must confirm how much your organization can spend on it and find a software package that best meets the needs within the given budget. Your budget should not just include the initial cost; consider how much you will need to pay regularly for things like updates and support.

Integration capabilities are essential when selecting HR software because they ensure data consistency and accuracy. Before shortlisting the software, ensure it can integrate with your existing business applications. Also, check which types of applications it can sync via APIs.

Assessing the implementation plans offered by the HR software provider is crucial. Understand the software deployment process, timelines, potential challenges, and support available during and post-implementation.

Data security should be one of the top selection criteria as the software deals with employee personal information. The solution must have the necessary safeguards to ensure your workforce’s and business data’s privacy. It should also have robust data backup capability and the ability to restore data in case of a disaster. Make sure the software you select is compliant with related Indian labor laws.

In the modern HR world, employees want to manage HR-related tasks on the go. You must verify whether your chosen software is available via a mobile app. Also, check what mobile operating systems it supports and how it compares to the web version.

Conclusion

HRM software can streamline your workforce management functions and reduce the burden of manual work on your HR team. It can enhance the work experience for HR professionals and employees, contributing to your business’s growth.

Choosing the right Online HR software is crucial as it can significantly impact your business’s success. Considering the above factors, you can select a solution that aligns with your business needs and goals. Regarding the best HR software, SutiHR stands at the top, providing advanced features that cater to the specific needs of Indian businesses.

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