Any organization needs to maintain critical business documents. Managing physical documents, in some cases may not be secure, as they might be lost, damaged, or misused and the whole organization has to bear the consequences in those cases. So, how can an organization secure its documents?
Document management software is a comprehensive solution that enables organizations to manage their business documents electronically from a centralized location. It is flexible enough to be integrated with any solution to and provide access to documents quickly.
Here are some ways how a document management solution secures your electronic documents:
Enabling Access Control List (ACL)
Administrators can apply access control lists to each document or folder at the time of importing them into the solution. They can provide access, or restrict, or enable document sharing, or make them read-only, based on the user’s job roles and responsibilities. They can also configure default settings at the time of importing the documents and can also transfer the ownership of documents to one another. This helps organizations manage the documents within users.
Document management solution is flexible enough to be integrated with any solution and provide users access to their respective documents quickly and easily. The solution is also integrated with an e-signature solution that allows approvers to approve pending business documents by simply signing on their smart phone screen anytime and from anywhere.
Automatic email notifications
Whenever an event (an action) is done on a document, based on the admin setups, an automatic email notification is immediately triggered to selected users about the action performed. This helps the administrators notify the users about the events.
So start using document management software that helps organizations of any size in managing their business documents securely.
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