Automate HR Administrative Tasks

Why it is Important for SME’s to Automate HR Administrative Tasks

Today, most HR departments have identified the significance of adding strategic value to the business, but HR administration work often stands as a critical barrier for its time-consuming nature. Excessive administrative work is needed to keep your business running regularly, and there are fewer chances to find time to make a useful contribution to your organization’s future direction.

Some HR initiatives must be taken such as implementing a good performance management system, minimizing absenteeism, and more that will add greater value. But the problem gets aggravated when all these tasks are performed manually- entering data physically, depending on excel spreadsheets for sustaining employee information.

Does this sound familiar to you? If yes, then it is the correct time for you to take a step forward towards automation to minimize work pressure and free up time to focus on essential things. In case you are unsure from where can you start, then here are some common HR processes that you must start automating to cut through administration without making any further delays.

  1. Centralize Employee Information

While running a small organization, managing employee personal data is not that complex, but it becomes difficult when you hire new candidates. With business growth, monitoring and updating employee information becomes painful, especially when the data dwell in several spreadsheets. Centralizing data is a major factor in saving time along with enhancing reporting and analytics.

Automating HR processes helps to minimize the risk of losing data, non-compliance, and errors in entering data manually. A central HR database is easy to search, and you no longer have to keep looking for employee information such as training allowance, holiday entitlement, earned leaves, and more.

2. Simplify Expense Management

Expense management has several touch points in business and is a task often completed using excel spreadsheets or through accounting software. An expense claim gets completed on a spreadsheet along with multiple invoices, and later on, checked by a manager before it is sent to the accounts team for entering manually in the system. After that, a payment gets processed.

Automating expense management software enables elimination of multiple steps followed manually and ensures employees are reimbursed quickly along with minimizing accounting error.

3. Automate Manual Timesheets

In many small and medium-sized business enterprises, timesheets play a pivotal role to monitor performance and validating such records manually can be extremely challenging on the entire HR team. Start recognizing various ways to automate and manage timesheet data so they can minimize your workload and save your team from manually updating employee records.

Integrated human resource software provides managers as well as employees with self-service functionality for managing timesheets that will reduce the work pressure of the HR department in the entire process.

4. Update Leave Requests through HR Application

Leave application process can be a bit complex for all parties, often requiring employees to reschedule and apply multiple times for days off, as they might clash with those of other employees who are out of the office.
This problem can be solved using a shared calendar by employees to ensure that there is no conflict.

The Bottom Line

Maintaining cumbersome manual HR processes is time-consuming and leaves employees frustrated. Automating the above processes and centralizing data through an online HR software will lift the administrative burden very quickly and contribute to a productive work environment.

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