Choosing a vendor requires you to look for various benefits such as cost, integration, support, and so on. Organizations face challenges in implementing solutions for travel and expense management. Today, businesses look for global capabilities and unique features. Infact, they need a solution with deeper functionality and one that will keep up with regulations and business trends. Here are five things you should look for before making a choice:
The challenge is that different solutions may be written in a completely different format, and getting the software solutions to talk to each other could be difficult if you’ve selected software from multiple vendors. Regardless of the vendor, your travel and expense solutions should communicate with entities such as banks, so integrating with other service providers should be a key factor. A seamless, integrated solution is a major factor in choosing the best vendor, yet foremost you should always ensure that the integration works.
Meet Business Needs Effectively
The finance and travel departments should get the best solution that works seamlessly together and meet the required needs. However, purchasing decisions aren’t based on what fits best for the departments, but on all internal and external factors.
Service providers should be able to provide complete support, if required. The support team should be able to provide extensive support for the organizations when you have to work with multiple functions of the solution. The support team should take less time to identify and sort out the issue.
Consider the costs associated with the deployment of the software. As cloud-based travel and expense reporting software is not associated with subscription charges and any hidden fees, the costs associated with the solution would be no more than the on-premise solutions. In reality, the cost of the solution is based on the vendor’s pricing structure. Therefore, you need to look beyond the hype. Add different features of the solution to get an accurate picture of the cost.Make sure your vendor won’t charge for every single feature, function, and change that you ask for.
SutiExpense allows business data to flow seamlessly between the systems. Our cloud-based expense reporting and travel solutions delivers an intuitive user interface, wherein users can use their smartphone to manage their expense reporting activities. Our cloud-based expense reporting software is agile to support your ever-changing business needs, and is one that the CFO, AP, travel managers, and employees will love.