Are you planning to purchase expense management solution to keep track of day-to-day corporate and business travel expenses? If yes, then it’s time to consider a wide variety of factors such as cost, amount of flexibility, integration features, scalability, mobile capabilities, ease of use, deployment options, business value, and more.
Here is a checklist of how to choose the best travel and expense management software solution for your business:
- Type of Business Travel Challenges to Be Solved
Before opting for a certain expense management solution, ask yourself and figure out – what kind of business travel challenges you would like to solve with the help of software.
Compile a list of travel challenges that your business is experiencing continuously such as:
- Inappropriate travel data
- Travel frauds and incorrect employee expense reports
- Difficulties in processing expense reports and becoming a time consuming task for employees, accountants, and approvals.
Systematically analyze and map every challenge involved in travel expense management so that you can better understand the type of challenges faced by your employees while travelling and identify the best solution.
- Consider Budget Requirements
Budgeting plays a key role in deciding what type of travel and expense management software to choose. According to your business needs and current budget considerations, decide whether you would like to go with an on-premise solution or a cloud based system.
For small and mid-sized businesses, it’s better to choose SaaS based applications because they are affordable, scalable, and customizable. It does not require heavy hardware equipment for set-up, can be easily integrated with third party applications, and offers mobile capabilities.
- If the Software Offers Mobile Capabilities
In this digital age, the majority of business operations are running on mobile devices. If your expense management system lacks mobile functionality, it would be a heavy loss to your organization. So, before making your selection, check out whether your solution runs on a mobile device or not.
Are your employees able to scan travel receipts and upload them in system while travelling? Are your employees able to access travel reports while on move? Mobile featured cloud expense management solutions help employees to scan and upload receipts immediately, improves work productivity, and avoids misleading information.
Expense management software is an important tool to manage and control everyday travel expenses. Implementing an expense management solution in your organization benefits employees, accountants, managers, and CFOs to streamline the work flow, improve the bottom line, boost productivity, and organize critical business travel information effectively.