In any organization, different teams and departments have to work closely with one another. Of the many factors that lead to the success of the organization, knowledge sharing among these teams and departments is one of the most important, and lack of it will clearly show. Without collaboration or knowledge sharing, it is not always possible to produce work of the highest quality.
So, how does an organization improve collaboration among its employees? How can they ensure that resources and knowledge are being shared? How does a Document Management Solution (DMS) help?
A central repository: A DMS provides a central repository for the storage, retrieval, sharing, management, and distribution of documents. Users can access the online application from anywhere as long as they have access privileges. They can add, search, view, edit, or check out documents to perform their tasks.
Schedule knowledge sharing events: The solution allows users to create and manage events. Users can specify the objective, participants, date, timings, and duration of the event. The participants are immediately sent an automatic notification and reminder emails can be sent if the event is scheduled sometime in the future.
Communication tools: A DMS also provides communication tools. Once you create a team space and add your team members, you can chat internally, create polls, or use the forum to share information and discuss ideas.
Organize and manage meetings: Meetings and group discussions can be scheduled and managed using the solution. Based on the settings, an automatic email notification will be sent to users on a specific date and time notifying them about the meeting.
Now that we’ve seen how a DMS can help with sharing and collaboration, want to try out a document management solution that not only helps manage the documents securely but also enables team collaboration and knowledge sharing among employees?
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