Managing business expenses manually gives you countless challenges. Cloud-based expense software makes it easy for small businesses to operate. With the help of an automated solution, you can quickly process transactions and complete them three times faster compared to doing them manually. Every business comes with different requirements and the processes will vary. Customized software will bring that level of efficiency to your businesses. Some of the ways you can gain efficiency when using expense report software is as follows:
Delaying expense report submissions will create a problem to both employers and employees. Automated solution can help you out with this by sending automatic reminders and alerts to all employees who haven’t submitted reports within the given time frame.
Managing receipts can be hectic for employees. With tens to hundreds of receipts generating from business travel, saving all those receipts becomes challenging. However, the automated solution allows you to store all your receipts online so that you can retrieve and use a particular receipt as on when required.
No Data Entry Work
Once the employee submits receipts, the accounts department has to check all the receipts and then enter the required data into the accounting system to be processed for reimbursement. Automated solution can speed up this process by auto-scanning all the receipts using optical character technology (OCR). As the receipts are scanned automatically, you need not worry about data inaccuracy. This way, business operations can be enhanced as there will be minimal errors, resulting in report and financial statement accuracy.
By integrating automated solutions with travel booking systems and credit cards, you can report expenses even faster and easier. Travel booking integration will help you choose travel plans that are within the company policy, while the credit card integration will directly import all the transactions to the accounting system. As half of your work will be done automatically, the further process will be streamlined and reimbursement can be done quickly.