Automating expense management can aid you to claim reimbursements quickly, minimize expense processing costs, and the time assigned to expense reporting.
The Present Situation of Automation
The solution enhances employee satisfaction as well as minimizes the burden that comes with semi-automated or traditional processes. But, still today, many organizations claim that they do not want to switch over to completely automated expense management software. They avoid automating the reimbursement process due to the myths connected with it.
Here, we present how to deal with some of these myths and offer you a true perspective on automation.
- Expense Automation is Pointless and Complex
An organization may be uncertain about switching from the good old paper expense reporting solution. Some of them might avoid it by saying it is difficult to implement and use. But in reality, the software is as easy to use as any other application.
Mostly, expense solutions provide employees the ability to report their expenses from any smart device at any place and anytime. There is very minimal training needed and workers and employers using the solution claim it easy to use and less time-consuming than requiring recording expenses or manually checking for compliance problems.
Thus, employees can spend their time on revenue-generating activities in the long run.
2. Automation is Expensive
The initial investment is needed in the case for any solution to adopt. But, the return on investment, including long-term savings and protection from risk is to help keep the bottom line in check.
Also, these systems do not come with an upfront expense. It is like a monthly payment solution which provides your organization the chance to get used to it as per convenience. No overheads are required as well. It is observed that organizations already using the solution have brought down the processing costs by up to 60%.
3. The Process is Unnecessary for SMB’s
Regardless of your business size, it is crucial to take measures to prevent expense fraud. No matter whether your organization is big or small, old or new, automation can be beneficial. It minimizes processing costs and reduces the time invested into expense management by about 55%.
4. Fails to Prevent Expense Fraud
Reimbursement frauds may range from mileage to credit card frauds. Organizations put in lots of resources to prevent fraudulent activities as it will have a direct impact on revenue. With the automated solution, organization policies are fed into the software to authenticate and flag expenses for policy violations.
Expenses are checked for compliance automatically, and policy violations are detected immediately. This solution completely eliminates the requirement for the workers to check them manually.
With the help of real-time evaluation, it becomes harder for employees to dupe the software or slip anything under the administrator’s nose. Organizations can ensure that fraudulent activities will no longer be a concern for them with the amount of appropriateness that comes with the setup.
The Bottom Line
When your organization expands, more employees get recruited, thus resulting in increased expenses. Outdated solutions may not be able to cope up with the surge.
The traditional process is prone to errors as well as expensive to maintain. But with automation, there is a wide range of advantages that can save your business from unnecessary spending. So, you need a solution which is reliable, scalable, and easy to use.
With a robust expense solution, you can take pictures of your receipts, get it processed in a centralized system, and generate metrics that can aid you to make better financial decisions for your company.