In this digital age, everything is automated. From booking a cab to ordering pizza, most of our day-to-day activities can be accomplished by using a smartphone with just a few clicks. So, why you are still spending hours collecting spend receipts during your business trip – only to have wait weeks, or sometimes months after submitting expenses to actually be reimbursed?
Manual paper-based spend management processes have long been a massive drain for employee productivity. Also, they are inadequate when it comes to providing actionable data to spend approvers or managers. There is a better way to manage corporate travel spend – from trip planning to reimbursement.
A cloud-based spend management system helps you manage business travel and expenses from anywhere anytime. Capture and submit your spend receipts with your mobile while you are on-the-go, have it approved, and get reimbursed in record time.
With an advanced system like SutiExpense, businesses can simplify, systemize, and save on their business travel programs. Here are a few ways the solution makes your business travel as painless as possible.
Manage Budget in Real-time
With an automated system, you will have better control over how much money is being spent on which business trips and know where your money is going and why. The system minimizes over-spending surprises. You will have the complete data at your fingertips to decide on whether or not the trip is worth over-spending the budget for the quarter.
Robust Report Auditing
The solution not only automates workflow and processes, but it also automates auditing. It would automatically search for and flag duplicates, or audit a certain percentage of expense reports over a certain amount. Instead of actively having to look for suspect expenses, simply get a notification on your mobile.
Book through Preferred Vendors
Easily make sure employees are booking their flights on the company’s preferred airline and their accommodation at the preferred hotels. The online software will give you greater control over how employees are spending the organization’s money.
Discounts from Preferred Suppliers
Gain that annual discount and maintain your volume-based pricing incentive. The automated spend management system provides real-time tracking of the company’s performance against preferred providers’ contracts.
An automated expense management process requires less resources to handle, review, and approve spend reports. It helps reallocate time spent on expense reporting to a more productive area. Time saved can be utilized to do current jobs better and allow time to take on other tasks, opening opportunities not only for the employees but for the company as a whole.