The construction sector involves a highly mobile workforce. On-site employees have to stay out on field and move between their homes and sites. Many times, the sites can be located in distant areas. During this time, the workers can incur expenses related to job around meal, transportation, and more. A few challenges they may face include:
- Inaccurate receipt management that adds to irrelevant cost insight and delay in reimbursements.
- No cooperation between on-shore and off-shore people.
- Lack of visibility around project-related expenses.
Modern expense management systems can allow the construction company to boost operational effectiveness both in the field as well as office. With the help of mobile technology, the construction business can obtain seamless collaboration to boost productivity, receive real-time visibility into projects, and eliminate potential risks.
a. Expense Reporting Options for Employees
Expense management has made it easy for employees to move around fast. They can use their mobile devices and continue working. But not every staff has the same type of cell phone, or the person may not be comfortable with all types of mobile applications. So, here the key is to have an easy-to-use expense solution which can be used by employees across a company.
An expense tracking tool helps its users to report expenses easily without the need to spend more time on the application. The employees have various options using which they can report expenses. For instance, at the time of receiving an e-receipt for expense, they can forward it to the software by sending a text message.
The solution uses OCR technology in order to scan, extract, and fill the mandatory details automatically. With several available options, employees do not require waiting to report expenses. The application makes it simple for them to submit expenses via any smart phone on the move.
b. Enable Simple Collaboration between Sites and Office
Both onshore and office employees should maintain connectivity and collaboration. An expense system empowers office employees to monitor every expense even when they are working from different places.
A cloud-based expense management app can help on-site and office employees to maintain proper communication regarding project expenses. This will boost productivity and will help the contractors save more time. With the software you can automate expense approval method. Moreover, by workflow automation, you can curb the delays between various departments. Plus, the stakeholders can access expense reports and keep the procedure flowing seamlessly.
c. Gain More Insight into Project Expenses
The construction sector is one where staff can work remotely every day. They need to make sure seamless management and cooperation. As the workers as scattered, it can become daunting to gain granular insight into expenses being incurred.
Accountants and the finance department don’t have any clue if the project is within the budget or not. For this reason, they need to wait unless they get the expense reports from workers to make critical calculations. Improper insight into staff expenses also indicates that workers can be incurring the expenses which can impact in project cost estimation. It may minimize project profitability and also can bring it to a halt.
A robust expense solution is built to make sure that every stakeholder has complete insight into expense methods. With real-time expense reporting by staff via the devices, the finance department can monitor and measure the expenses. Plus, with cloud storage, the on-site employees can upgrade the expense reporting, and offshore employees can check them with a few clicks.
Expense management in the construction industry can be difficult to tackle. With remote working employees, you have to make sure that the project’s budget is within the estimated expense. On efficient way to manage such challenges that the industry faces with expense tracking, and reporting is via expense automation software.
With mobile technology, the workforce can manage challenges in remote expense reporting. Expense mobile app frees up your employees’ time from the burden of sitting inside the workplace/home and submitting reports after the project is completed.
An expense reporting tool helps you to check in on project costs from wherever you are. With real-time reporting from the employees, you can keep a close watch on the projects budget and see potential losses and overspending.