If you want to learn more about HR software or are looking for a best HRIS solution for your business, here is a quick guide that can help you out.
HR software or human resource management software is a simple software solution to manage employee information and other HR-related tasks. Keep all your employee data in a single location and automate the time-consuming HR administrative tasks. The software transforms the way you manage HR. It covers a wide range of human resources management processes, from employee administration, recruitment and employee onboarding, to time off and performance management. With customizable reports, a comprehensive automated HR management system provides the tools you need to support your business.
Once you start searching for a software solution to automate your HR processes, you will find various systems such as HRIS, HCM, HRMS, Talent Management System, and more systems available in the market. Usually, a comprehensive, integrated software solution is referred to as HCMs, and less feature-rich solutions will probably be considered as an HRIS or HRMS system. Talent Management Systems offers end-to-end recruitment, performance management, succession planning, training & development.
When you are looking for the right solution for your organization, do not get confused about how it is named. The critical thing is to look into the features that it offers. When you are clear about your business objective for buying a new HR system, ensure that you get the best solution for your business.
An on-premise software solution is the one that is installed at your location and operates within the network of a company.
Cloud-based software solutions are hosted in the cloud and can be accessed by users on any device, from anywhere, anytime. Unlike on-premise systems, which need to be installed on a device to be accessed, a cloud-based solution is typically ready to use as soon as you subscribe.
APPLICANT TRACKING (ATS/RECRUITMENT SYSTEM)
An advanced system to track and monitor candidates across job portals throughout all stages (sourcing to onboarding) of the recruitment process. It is managed from a single interface to help HR recruiters and streamline the recruitment process.
Create a simple yet active employee onboarding process that captures high-value data. Store and retrieve up-to-date, and employee-related data (basic information, employment history, education, performance, role, etc.) from a centralized database that can be accessed from anywhere, anytime. The online solution makes the off-boarding process less painful and a more professional.
The online document storage solution simplifies the management, processing, and protection of employee and business-critical HR data. It allows efficient management of employee files, enables automation of workforce procedures and gives greater control over forms, policies, and more.
The training module offers a centralized source of learning that can help you improve employee performance, ensure compliance, engage your workforce, and support business goals.
EMPLOYEE SELF SERVICE
Allow employees to view and modify their data, submit time off requests, communicate with colleagues & your HR team, and view schedules. The online HR portal with self service capability is accessible through any mobile device, increasing convenience and timeliness for employees and HR professionals.
TIMESHEET & ATTENDANCE
The web-based solution makes tracking employee shifts, breaks, and time approvals easier than ever. The software can be configured to fit your unique business needs; including time arrived on site, hours worked, business unit, or type of project. It can also connect to your payroll system easily.
TIME-OFF MANAGEMENT (Leave Management)
The time off management module offers an easy way to submit, approve, and manage employee leave and availability. The advanced functionality offered by the solution makes leave management simple for both the employee and the employer. The system eliminates work involved in time off administration and employee follow-ups, saving time and operation costs.
Goal management module allows you to set goals with KPIs and align employees to the business goals. Define role-based templates for goals and competencies for the organization or a specific department.
PERFORMANCE REVIEW (will include 9BOX GRID)
A robust solution that dramatically simplifies the employee performance review process by providing easy-to-use features. It allows you to manage performance development, goal setting, and alignment of your employees with the tactical plan to drive better performance development.
Create and manage complete employee compensation plans across multiple teams, departments, and business units equally. Sync compensation with performance and business objectives, aggregate compensation data to view/edit it anytime. Ensure that your performing employees are rewarded fairly and in the most cost-effective way for the organization.
Succession planning helps you find potential succession gaps and aids in planning future recruitment needs within your organization. The solution provides insight into your leaders’ natural behaviors; how they build relationships, make decisions, appraise risk, and view change. It helps you plan a road map to their leadership development plan, exclusively customized to the individual, and enables them to make a more successful transition to the next position.
Create multiple plans and various options to auto-define, manage, and customize a full range of employee-specific benefits in a single interface to manage the eligibility/costs associated with it easily. The solution makes it very simple for employees to make changes to benefits when life changes occur, as well.
Create and automate the most complex payroll procedures with ease and run your entire payroll process with just a click of a button. The solution allows both employees and HR executives to monitor the salaries, time off taken and available, tax details, etc. ensuring higher transparency.
The solution provides various reports that help you set data-driven goals and track the right metrics. Real-time reports allow you to drill down into specific periods, data points, and comparisons, so you have the data you need to make critical business decisions.
Project management module helps you create project plans, execute reports, track scheduled tasks, resources, risks, changes, and issues. The solution handles time and tasks efficiently and enables you to keep track of your budget. It ensures that the right tasks are completed at the right time, the best way possible.
Managing HR related tasks can be time-consuming, regardless of the size of your business. Whether you run a startup or a well-established organization, it’s essential to never underrate the significance of the workforce for the growth of your business. HR software makes managing the workforce simple; will save you a lot of time and keep your most valuable assets happy and focused on the job at hand.
An online HR software system allows you to combine the workforce data from various spreadsheets and third-party applications into one centralized view. It helps you store everything from personal details to emergency contacts, as well as employees’ documents, compensation details, training records, performance review data, and more in a single location.
With a cloud-based HR system, you and your employees won’t need to be at the desk to use it. All you need is an internet connection - be it on a mobile, laptop, or desktop you will be able to access it. Employees can easily collaborate on projects from remote locations and communicate with one another quickly.
By removing costly hardware, system maintenance, and troublesome upgrades, cloud-based HR solution help you save a lot of money. The transition to the cloud reduces the cost of system upgrades –generally, the solution provider manages the upgrading tasks. Furthermore, extensions move forward with each new update, allowing you to take advantage of new options and features. Finally, an online HR system is a pay-as-you-go service, which is provided by an affordable subscription model.
One of the main benefits that HR software can bring into your business is enhanced productivity. The cloud-based solution automates most of the HR functions that can help your business to make profits continuously. Moreover, with this solution, you can free up your HR team to focus on other important areas such as training employees and attracting new hires.
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An Automated HR system frees up HR teams allowing them to focus on other critical business activities. The self-service feature allows employees to manage their information and other tasks. This to an organization that they are control of their accounts boosts the morale of employees hence increasing their productivity.
Managing the workforce data on spreadsheets may be accompanied by severe errors. The use of HR software helps in reduction of errors to a bare minimum range. It automates standard business processes such as payroll, time tracking, and more. This is essential in ensuring the accuracy of the data hence saving the company from the constant making of losses.
HR rules and policies will evolve with the growth of your company and the introduction of new compliance standards. For businesses that operate on a global level, the management of these evolving rules and communication is a pretty tedious job. With an online HR system and its user-friendly interface, you can easily list all important HR guidelines, policies, and employment laws. Moreover, the solution helps you make them applicable to different types of employees, based on their type of employment, location, and other demographic parameters.
Security of employees’ data is one of the most crucial parts of the business. Data stored in cabinets are prone to theft and can be easily lost due to fire or floods. If payroll information is lost, you may have a severe and hectic time with your workforce. Today, most of the online HR systems are integrated with data recovery systems. These recovery systems include backing up data in a cloud source and hosting organizations’ data in a mirrored server so that business data can be restored quickly and within a short time.
Having relevant data quickly available makes HR decision-making simple. Poor decision-making can arise from having insufficient information or a lack of correctly organized data. An HR software solution gives well-organized data that can help management in analyzing critical business opportunities.
Many startups begin with only a handful of employees and never think about a software solution; it can be a major issue if the business expands quickly. An HR software system for startups can help look after its employee records from an early stage even from the beginning of the company in some cases. As well as looking after your employee records, you can also get substantial benefits from streamlining your recruitment process, automating your training records, and setting up a time and attendance system to track your employee clocking data for payroll.
SMBs have talent challenges that are comparable to their larger competitors – but they don’t have the time and resources to address them as quickly. With the right online HR solution for small business, you can centralize the majority of your workforce management needs, including benefits administration, time tracking, performance reviews, and more. The solution offers employees access to a variety of HR processes through a single dashboard. You can also purchase add-on modules as per your business requirements.
Large enterprises have many areas that have to be attended to. In any organization, employees are the most valuable asset, but as a large enterprise grows even larger, it can be hard to manage all areas of HR and keep consistent standards and practices in place. A comprehensive HR platform can help with these issues. It combines various business applications into a single HRM suite to alleviate challenges in day-to-day workforce management. The system transforms the whole HR department into an agile team with interactive plug and play modules that improves efficiency and productivity.
As the business changes, so do the role of HR professionals. With technological advancement, increased globalization, and a competitive jobs market, the HR department is finding itself in a new area. As expected, all of this change brings its challenges that can impact the workforce management. Since HRM a business-driven function, effectiveness depends on a thorough understanding of the planned business direction, and the ability to control key policies and decisions.
Here we present a few human resource challenges in today’s competitive world that you should tackle with immediate care.
As the business expands, its strategies, structure, and internal processes nurture with it. Some employees have a hard time handling these changes. A lot of organizations experience decreased productivity and morale during periods of change. Management should focus on communicating the benefits of the change for everyone. When your employees understand everything about the change, they’ll be more likely to get on board.
Productivity is the measure of the value that an employee can put into the final product or service of the company. The better output per employee is reflected as increased productivity. Ability & motivation are the two key factors that affect employee productivity. The strength of the employee can be enhanced by the hiring & replacement, along with the appropriate training & development. Also, a better work-life serves as an accelerator to the motivational factor of the employees.
Leadership development is crucial in keeping your employees engaged & motivated and prepare them to accept more responsibilities in the future. Make leadership development as an essential part of business culture. Create opportunities for your employees to utilize their strengths every day. Accomplishing goals on-time will motivate them and give them a chance to enhance their skills.
Globalization has become an issue for today’s organizations. The world is converting into a global business, and rigorous competition is happening between domestic & foreign companies. It results in laying off the efficient workforce of the company. The HR department can play an important role in keeping the culture of the organization as global & broader.
The technology is multiplying day-to-day. The challenge for organizations is getting the workforce to embrace innovation and learn new technology. With any change, make sure that your employees adopt innovations and improve skills throughout their working lives. So there comes a burden on the HR team to frequently update the skills & expertise of their employees.
Competition for talented employees is high. SMEs don’t have big budgets for retirement plans, costly insurance plans, and other benefits that their larger competitors offer. Employee turnover is expensive and can negatively impact your business growth. A good onboarding experience is highly effective for the workforce. With a structured onboarding process, employees will like to stay with a company for a long time.
Keeping up with changing employment rules is a struggle for organizations. But doing so could help at the time of audits. Irrespective of the size of your enterprise, it’s essential to make sure you comply with local, state, and federal labor laws.
Many generations, the difference in ethnicity and culture; these are just a few of the many factors that make workplace diversity a constant challenge for businesses. Developing a culture of teamwork and respect will keep the workplace positive and productive. Moreover, introducing a diversity training program is a must.
Before you start surfing the web for the perfect fit, figure out what you need. List your requirements, the features you’re looking for, and then try to match these with the features available in a potential HR management system.
The below pointers will guide you in a systematic approach to this solution. However, reducing cost, improving productivity, and engaging your employees are your primary concerns, sticking to a cloud-based solution would be the best choice.
When looking for a new HR software system, it is essential to confirm your organization’s budget and then seek to find a software package that best meets the needs within the given budget. When coming to pricing, cloud software by their very nature tends to be highly cost-effective compared to an on-premise software solution.
The ability to customize the software can be an essential factor in your decision making because there’s no one-size-fits-all solution for all teams and businesses. Make sure the HR software you select is flexible enough to let you customize the system according to your requirements.
Before you purchase any HRM system, it is necessary for you to discover their customer support service. You should confirm with the software provider whether their support team is available 24/7 or will they only take calls at a specific time during the day? Whether you need to wait after leaving a message for their response? Answers to these questions would give you an idea of their activeness and emphasis on their after sales customer support.
An HR system you choose should be open to integrating with other, third-party HR, and business applications. It is also essential considering direct integration with payroll inputs like attendance management system. You might have data flowing into other applications from the HR system, and today this is available with most cloud-based HRM solutions with the help of API’s.
Data security is a major issue that should be discussed before the purchase. An online HRM solution must have the necessary safeguards to ensure the privacy of your employees’ and organization’s data. Moreover, the system should be backed up, at the very least, on a daily basis with more important data backed up more often.
No organization remains static - it evolves day-to-day. Hence, it requires new capabilities that demand new employees with new skills. To handle this, a cloud-based HRM system will combine scalability and flexibility. It provides quick updates and upgrades. You can easily upgrade the plan to go with more features on a need-to basis.
You need to ask whether the software has a self-service feature and is available via the mobile app or not? What mobile operating systems does it support and how it compares the desktop version?
There is no denying that the core HR systems provide a unified source of information and handle the HR processes seamlessly.
In an organization, employees work towards two goals — one is for self-career development, and the other is for the firm’s profits.