SUTIEXPENSE / INTEGRATIONS
Integrations
Card transactions arrive daily, booked travel arrives as itinerary data, and approved reports leave carrying your coding.
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01 / DATA FLOW
What moves, which direction, and how often
True corporate card transactions post automatically on a daily feed from the bank, or directly from Visa, Mastercard or Amex.
Receipts and coding are captured as the submitter works, and an extracted receipt links to its matching card transaction when that transaction arrives.
The approved report is the point at which finance-ready data exists.
01 / DAILY
Card feed
Transactions arrive automatically.
→
02 / AS WORK HAPPENS
Receipt match and coding
The receipt links when its transaction arrives.
→
03 / AFTER APPROVAL
Finance-ready report
Approved coding is ready to move onward.
APPROVED CODING DIMENSIONS
Mapped once to your ledger structure
Company
Department
Cost center
Location
Project
Class
Tax adds a recapture percentage and GL code per expense category.
02 / ACCOUNTING MAPPING
Coding that lands the way your chart of accounts expects
Coding dimensions cover company, department, cost center, location, project and class. Saved coding preferences pre-populate at user level, so project codes, cost centers and departments flow into the report without being retyped.
Tax follows the same logic, with a recapture percentage and GL code associated to each expense category.
Map those dimensions to your ledger structure during setup and the data arrives shaped correctly rather than needing repair at month end.
03 / BOOKED TRAVEL
Booked travel arrives inside the report
Egencia, Expedia's corporate travel brand, is one of many travel providers that are integrated with SutiExpense and pull itinerary data into expense submissions. Airfare, hotel and dates are known before the traveler opens a report.
BOOKING
Egencia
→
DATA
Itinerary
→
DESTINATION
Expense submission
04 / ROLE ACCESS
Role-based access
Permissions are role-based, so what a submitter, an approver or an administrator can see and do follows the role they hold rather than being set person by person. Spending limits attach to those same roles and are enforced at submission.
ROLE 01
Submitter
ROLE 02
Approver
ROLE 03
Administrator
The same roles carry spending limits that are checked at submission.
YOUR QUESTIONS, ANSWERED
Frequently asked questions
Choose a question to see the answer.
How does our expense data reach our accounting software?
An approved report already carries your coding dimensions, with a GL code and recapture percentage attached per expense category. Mapping those to your chart of accounts is setup work, done once.
How often do corporate card transactions update?
Daily. True corporate card transactions post automatically from the bank, or directly from Visa, Mastercard or Amex, with nobody triggering an import. Where a team has no corporate card, a personal debit or small-business card can be linked with bank credentials.
Can expense reports feed our payroll reimbursement run?
Most customers reimburse through the payroll or AP process they already run, and approved report data supports that. Roughly 1 in 10 instead use ACH reimbursement inside SutiExpense.
Do we have to migrate our historical expense data?
Very few buyers do. The usual pattern is a clean cut-over on a start date, running forward while old records stay where they are.
NEXT IN THE FLOW
Next: Security and administration
Once data moves between systems, the next question is who may touch it.
GET A DEMO
See how teams manage expenses with SutiExpense.
See card feeds, coding, travel data and role access working together in one expense workflow.
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