SUTIEXPENSE / REIMBURSEMENT
ACH reimbursement
Approved reports settle by next-day ACH, using bank details the employee entered and a payment run your admin starts in one click.
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01 / BANK DETAILS
Employees enter their own bank details
Employees add their bank details in SutiExpense, once, in their own profile, and update them there when they change banks. Nobody on your team is collecting account numbers over email or keeping a side list that goes stale.
When approved reports are ready to settle, an admin initiates the payment run with one click. There is no export, no bank portal file, and no re-keying of an amount that was already approved.
01
Employee profile
The employee enters and maintains their own bank details.
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02
Approved report
The approved amount remains tied to the report.
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03
Admin starts run
One click starts settlement without re-keying.
NEXT-BUSINESS-DAY SETTLEMENT
One to two days end to end
DAY 0
Admin initiates run
→
NEXT BUSINESS DAY
Funds reach employee
The reimbursement clock starts when the payment run is initiated.
02 / SPEED
Funds land the next business day
Initiate a reimbursement run and the money reaches the employee's account the next business day, one to two days end to end.
03 / RECONCILIATION
Reconciliation reports
Reconciliation reports confirm what went out, to whom and when, tied back to the approved report behind it. Approval and settlement sit on the same transaction, and payment status is visible to whoever opens the report.
WHO
Payee
See who received the reimbursement.
WHY
Approved report
Keep the settlement tied to its approved source.
WHEN
Payment status
Confirm what was paid and when it moved.
For your close, the reimbursement line is supported by a report you can hand over as it stands.
04 / SETTLEMENT CHOICES
ACH is one settlement path
ROUGHLY 1 IN 10 CUSTOMERS
ACH reimbursement
Roughly 1 in 10 SutiExpense customers reimburse through ACH.
EXISTING PROCESS
Payroll or AP
The rest keep paying people through payroll or their existing AP process, using approved, coded data from SutiExpense.
COMPANY-PAID SPEND
Corporate cards
Corporate card spend is reconciliation rather than reimbursement because the company has already paid the issuer.
YOUR QUESTIONS, ANSWERED
Frequently asked questions
Choose a question to see the answer.
How long does it take to reimburse an employee?
Funds reach the employee’s account the next business day, one to two days end to end. The clock starts when your admin initiates the run.
Do employees give us their bank details for direct deposit?
They enter their own details in SutiExpense, in their profile, and update them there if they switch banks. Nothing is re-keyed at payment time.
Can we keep reimbursing through payroll instead?
Yes, and most customers do. Roughly 1 in 10 use ACH reimbursement. The rest send approved, coded expense data into payroll or their existing AP process.
How do we show an auditor what has already been reimbursed?
Reconciliation reports confirm what has been paid, to whom and when, tied to the approved report and its timestamped approver chain.
NEXT IN THE FLOW
Next: Built-in audit rules
Paying quickly only works if what you approved was clean.
GET A DEMO
See how teams manage expenses with SutiExpense.
See approval, reimbursement and reconciliation working together in one expense workflow.
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