The recent COVID-19 pandemic has impacted the entire world, and business organizations are no exception. Overnight, the companies had to change to a WFH model and remote way of working to survive and stay afloat in the competitive market. In this time of digital dependencies, one solution that proved to be the most effective was eSignatures.
The electronic form of signature has eliminated the slow, manual signing process. For the Human Resources department, it has simplified the task of onboarding employees remotely.
According to a report, the number of companies using eSignatures increased by 50% compared to the start of the pandemic. Another statistic reveals businesses that use eSignature only 18% complained about lower productivity compared to 97% who use paper-based documents.
This article will walk you through how eSignatures have improved the workflow efficiency in remote teams.
How eSignatures Can Improve Workflow Efficiency
Businesses expect to maintain the same kind of productivity with zero compromises on security even when they are following the remote method for doing business.
The electronic form of signature has proved to be a game-changing solution for companies.
1. Streamlined Operations
The world is quickly accepting that remote work is gaining popularity rapidly. The usage of electronic signature services is becoming familiar with the new norm. The online eSignature software helps make remote work safer and faster by allowing secure document signing and boosting productivity.
2. Flexibility for Remote Work
The electronic signatures are very flexible and easy to use while the employees are working remotely. It helps remote work run more smoothly and efficiently.
3. Improved Document Security
The electronic signature solution ensures important documents are safe and that no one without proper authorization can access them.
4. Concentration on Core Business Tasks
Many organizations struggle to grow because the employees are stuck doing repetitive work. eSignature software automates routine work, allowing teams to focus on important tasks.
5. Higher Level of Productivity
Using eSignatures can make work more productive, even across different countries in the remote mode. Employees can switch to working fully online. They no longer need to print and scan documents repeatedly. By going digital, companies can save time and focus more on important tasks and business goals thus increasing the creativity level.
6. Affordable
Converting documents into digital files helps companies save money and keep information safe in one place on the cloud. A robust document management system can sort and store files in a proper way which makes work easier and saves a lot of money in the future.
7. Simplified Signature Process
Electronic signatures can automate things like signing contracts and renewal of forms. The AI-powered eSignature software helps employees sign in the right spots and manage documents efficiently.
How eSignature Enables Remote Work to Be a Success
Working in collaboration is the core of remote working. You need electronic signatures to make the process successful. From quick signing to providing security to the document, eSignatures can make remote work successful by adopting various methods.
1. Improvement in Time Management
Electronic signatures reduce the time required for managing paperwork. By enabling swift execution, the solution can return signed documents from clients and business partners in half the time compared to traditional methods of signing. This ensures improved time management, while also delivering documents that are free from error.
2. Secure Document Management
Businesses often need to send crucial information to the clients and get it back signed. It can be a contract for employment, a sales contract, or an NDA; security is always a top priority for these documents. Sending them digitally means they will be end-to-end encrypted without any chance of tampering and will be considered safe compared to printed physical documents.
3. Digital Audit Trail
The digital audit trail keeps a strict vigil on every step of the signing process. The tool keeps a trail of who has signed the document, the stipulated time of the person’s signing, the location, and the device the person used for signing. It is especially useful for remote working as the entire process will be transparent, secure, and compliant with regulations.
4. Legally Enforceable
The digital form of signature assists people who are in different countries to sign agreements in a legally valid way. It follows the international laws of different countries like the UK, the European Union (eIDAS regulation), and the US ESIGN Act and UETA.
5. Global Signing Made Easy
Businesses need to collaborate with customers, employees, and partners all over the world. That is the reason it is important to send documents to anyone and anywhere. Using the eSign mobile app, people can sign and return documents quickly and securely from their smartphones. Documents can also be sent in different languages, making communication easy for signers across the globe.
Final Thoughts
Businesses often struggle to stay efficient and secure in a remote work environment. Harnessing the electronic form of signature assists companies to work faster, stay secure, and support teamwork across remote teams. The electronic form of signatures is more than just a way to sign documents. They help create a more productive and connected way of working and make business operations smoother, smarter and more successful in today’s changing work environment.
SutiSign, the eSignature solution from SutiSoft, is completely legally compliant, affordable for business organizations, and a time saver for signers.
It streamlines the signing process by allowing multiple documents to be sent for signature in a single step. With advanced security features and multi-factor authentication, the intelligent solution ensures a seamless and secure signing experience for authorized users.
