Organizations must use advanced planning and preparation to ensure a smooth transition to any new solution that will be used throughout the business. Through employee self-service, HR software empowers employees to manage basic administrative tasks (like request holidays, update bank details, update contact, and personal information) rather than relying on HR team. As it involves the entire workforce at one level or another, its launch requires some vision and planning to ensure a smooth implementation.
Before selecting the service provider, one should document the objectives for the software, not only for the HR team but also for the entire organization. Establish a standard format to transfer all business data into the new HR system. Provide adequate training to employees and managers during system implementation, and also educate them about the tangible benefits of using this software.
Security strategies must be reviewed when releasing the employee self-service system. Certain policies that regulate the length and complexity of passwords and access control should be updated. And last but not the least, user adoption is a key element in the success of launching employee self-service software. Every employee in the organization should understand why these changes are being made, and how it benefits them and the business.
The self-service system reduces double handling of work and enables the HR team to spend more time on strategic issues rather than on administration. It offers customizable levels of access based on employee role and department. A few benefits of the self-service HR solution are;
- Reduces HR administrative burden
- 24/7 access from anywhere with an internet connection
- Improves employee engagement
- Keeps staff information up-to-date
- Improves data quality
- Improves access to HR services
Organizations can ensure a smooth implementation by choosing an intuitive HR software solution that is easy to use and offers strong support.