Accounts Payable Automation for Deltek Ajera
Deltek Ajera is the project accounting system. SutiAP handles everything that has to be right before an invoice gets there: capture, validation, matching, approvals. Approved invoices post into Deltek Ajera with 100% accuracy and no manual entry.
The accuracy problem with most AP tools
Most AP automation vendors tell Deltek Ajera customers the same thing: 85 to 90% OCR accuracy. That sounds acceptable until you look at what it means in practice. On 500 invoices a month for a typical AE firm, that is 50 to 75 invoices with bad project coding hitting Ajera. Wrong project allocations directly distort the profitability reports principals use to price work and bill clients.
SutiAP closes that gap. Our AI-powered invoice capture reads each invoice, and anything below 100% confidence is routed to an expert review team that validates the data and retrains the model. The invoice that posts to Deltek Ajera is 100% accurate. Typical turnaround is within six hours.
Deltek Ajera customers are architecture, engineering, and project-based firms whose entire P&L is organized by project. Every invoice has to be coded to the right project, the right phase, the right cost type. Get it wrong and project profitability reporting is wrong, which means billing decisions are wrong. The stakes on invoice coding are higher here than almost anywhere else.
What the integration does
The SutiAP and Deltek Ajera integration connects invoice capture, approval, and posting with your project accounting system. Once an invoice is approved in SutiAP, it posts to Deltek Ajera automatically with the correct GL coding, vendor record, and PO reference attached.
- Approved invoices post directly to Deltek Ajera with the correct GL codes already applied.
- Vendor data syncs in both directions, so onboarding a new supplier in SutiAP supplier management updates Deltek Ajera without a second entry.
- Two-way and three-way invoice matching against POs and receipts happens before posting, so Deltek Ajera only sees clean records.
- Payment status updates flow back from Deltek Ajera to SutiAP, keeping payment reconciliation current in both systems.
How it works
The integration runs in five steps. None of them require a person to re-key data.
- Invoice capture. Invoices arrive by email, scan, or upload. SutiTexTrak extracts the data using AI-trained models.
- Accuracy check. Any invoice scoring below 100% confidence routes to our expert review team. They validate the data and update the model so the same vendor reads cleanly next time.
- Approval routing. Policy-driven approval workflows send the invoice to the right approver based on amount, department, or vendor.
- Post to Deltek Ajera. Approved invoices write to Deltek Ajera with GL codes, PO references, and vendor records already in place.
- Sync. Payment status and vendor updates flow back into SutiAP so both systems stay current without manual reconciliation.
What syncs between SutiAP and Deltek Ajera
- Vendor master data and contact information
- Invoice header data, line items, amounts, dates
- Project codes, phase codes, and cost type allocations
- GL accounts and mappings
- Payment status and transaction history
- Approval audit trails
Why this integration matters
For architecture and engineering firms, project profitability is the whole business. Ajera was built around that, and its project structure is what differentiates it from generic accounting systems. But Ajera’s reporting is only as good as the invoice coding feeding it. SutiAP captures and validates project, phase, and cost type coding before invoices ever post to Ajera, so the profitability reports principals make decisions on are reliable.
The result is a clean GL, fewer exceptions at close, and a measurable drop in cost per invoice. See the AP automation ROI calculator for what that looks like in your environment.
Who benefits from this integration
- Principals and partners get reliable project profitability data they can actually use to price work and make billing decisions.
- Controllers get clean project-coded postings without weeks of cleanup before close.
- AP clerks process several times the invoice volume without adding headcount.
- Project managers see real project costs in real time, not a month later after close.
- Auditors get a full digital trail with project coding intact from invoice to GL.
See SutiAP and Deltek Ajera in action
If you are running Deltek Ajera and processing invoices manually, book a personalized demo. Bring some of your trickiest invoices, especially the multi-project ones with split coding. We will show you what 100% accurate AP posting actually looks like.