Business professionals travel often to expand and improve the business. Travel expenses are one of the categories that constitute a major part of the organization’s overall budget. Expense report software helps business travelers organize and record receipts for all corporate spends. The robust software simplifies expense submission, approval and reimbursement process, and also offers advanced business intelligence and analytics to practically control travel expenses.
With the help of this solution employees can plan and book a business trip in advance and send it for approval. This method helps reduce the unauthorized expense reimbursement request after a trip. The system automatically sends notifications to employees who exceed corporate spend limits and also alerts managers when out-of-policy requests are submitted. The system is integrated with online booking portals which enable employees to book air tickets, hotels, and transportation through approved vendors. The software directly sends itineraries to the organization’s T&E system and simplifies the data entry task.
The advanced software collects expense reports from business credit card transactions, receipt images, and digital receipts. It categories expenses based on corporate policies and the type of spend. Employees can submit expense reports and managers can view and approve them from anywhere, anytime using the online application. The software solution can be accessed from any web-enabled mobile device; this means that users can handle expense reporting and approvals on the go. The sophisticated OCR scanning feature extracts data from receipts and links it to expense reports. It also offers certain control measures and regular audits that eliminate unnecessary expenses.
The system accelerates the workflow to produce quicker approvals and decrease reimbursement processing time, which increases employee satisfaction and productivity. Expense report software helps employees track status of the payments through every step of the submission, approval and reimbursement cycle.