SUTIEXPENSE / ADMINISTRATION
Security and administration
AWS hosting included, role-based permissions, policy in one panel, and a timestamped approval record held for a minimum of seven years.
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01 / HOSTING
No server to buy, patch or grant access to
SutiExpense is AWS hosted and hosting is included in the price. Your company manages no server, no server permissions and no server access. There is no operating system to patch, no capacity to size and no internal access list to review every quarter.
HOSTED ENVIRONMENT
Infrastructure work removed from your team
01
Hosting included
SutiExpense is hosted on AWS.
02
No patch cycle
Your team has no operating system to maintain.
03
No server access list
Server permissions are not managed by the customer.
ROUTING MODEL
Built around the org chart
LEVEL
Reporting lines
→
SCOPE
Department or project
→
CONTINUITY
Backup and escalation
02 / APPROVALS
Approvals follow your reporting lines
Approval workflows route by level, by department and by project, in serial or in parallel.
Delegation, backup approvers and out-of-office escalation keep reports moving when an approver is traveling. Build the routing once against your org chart and it holds as people change roles.
03 / POLICY
Policy in one panel
A centralized policy panel holds your spending rules, and role-based spending limits are enforced at submission rather than discovered at approval.
Per diem overage, disallowed categories such as alcohol, and missing required receipts are flagged to submitter and approver at the same moment, and a submission cannot go through without a required receipt.
Location-driven tax rules work the same way, so a new provincial or country rate is a configuration change rather than a project.
CENTRALIZED
Spending rules
Limits and categories live in one panel.
AT SUBMISSION
Immediate checks
Required receipts and policy exceptions are caught before approval.
BY LOCATION
Tax configuration
Regional tax changes remain configurable.
04 / PERMISSIONS & RECORDS
Permissions and the approval record
Permissions are role-based. What a submitter, an approver, a finance administrator or an auditor can see and do follows the role they hold, so adding somebody is an assignment rather than a support ticket.
Approvers can act from the mobile app with push notifications, and other signature options are available where a team wants a signed approval on file.
Underneath sits a timestamped audit trail carrying the full approver chain. Expense data is retained a minimum of seven years and typically longer.
ROLE-BASED ACCESS
Four roles, one timestamped record
ROLE 01
Submitter
ROLE 02
Approver
ROLE 03
Finance administrator
ROLE 04
Auditor
The approval chain is timestamped and retained with the expense record for a minimum of seven years.
YOUR QUESTIONS, ANSWERED
Frequently asked questions
Choose a question to see the answer.
Where is our expense data hosted and who manages the servers?
SutiExpense is AWS hosted and the hosting is included in the price. Your team manages no server, no server permissions and no server access.
How long does SutiExpense keep our expense records?
A minimum of seven years, typically longer, alongside the timestamped audit trail for each report. Most buyers do not migrate historical data, they cut over on a start date.
Can we control what each person is allowed to see and approve?
Yes. Permissions are role-based, covering submitters, approvers, finance administrators and auditors. Spending limits are attached to those roles and enforced at submission.
Does SutiExpense hold a named security certification?
What we can state today is the control set: AWS hosting with no customer-managed server or server access, role-based permissions, policy enforcement at submission, a timestamped audit trail with the full approver chain, and a minimum seven-year retention period.
NEXT IN THE FLOW
Next: SutiExpense product page
That closes the feature set. The product page pulls the pieces back together.
GET A DEMO
See how teams manage expenses with SutiExpense.
See hosting, policy, role access and the approval record working together in one expense workflow.
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