Managed Travel
Managed travel is a corporate program that centralizes employee travel bookings through approved tools and vendors, ensuring cost control and policy compliance. It streamlines processes by integrating with booking platforms, automating pre-trip approvals, and matching expenses with travel data. This approach minimizes expense leakage by restricting off-platform purchases and enhancing traveler safety through centralized tracking. Real-time reporting provides visibility into travel spend by category or team. Suitable for businesses of all sizes, it simplifies reconciliation and ensures duty of care. Managed travel optimizes budgets while maintaining flexibility for employees.
Frequently Asked Questions:
What is managed travel?
Managed travel refers to a structured corporate travel program where employee travel is booked, tracked, and controlled using approved tools, vendors, and policies.
Why do companies implement managed travel programs?
To reduce costs, enforce policy compliance, ensure traveler safety, and gain visibility into spending across the organization.
How does your platform support managed travel?
Our platform integrates with travel booking tools, automates pre-trip approvals, matches expenses with travel data, and enforces policies in real time.
What’s the difference between managed and unmanaged travel?
In managed travel, bookings go through approved systems and vendors; in unmanaged travel, employees book independently leading to policy violations and visibility gaps.
Can employees still book travel themselves in a managed program?
Yes, but only through approved platforms or agencies. This allows flexibility while ensuring compliance with company policies.
How does managed travel reduce expense leakage?
By centralizing bookings, the platform ensures spending stays within approved channels preventing off-platform purchases and hidden costs.
Can the system enforce policy during booking?
Absolutely. Employees see policy-compliant options first, and any out-of-policy choices require justification or approval before proceeding.
How is data from managed travel used in reporting?
The system consolidates data from bookings, itineraries, and expenses to give finance teams real-time insight into travel spend by category, team, or project.
Does managed travel improve traveler safety and duty of care?
Yes. Centralized booking ensures companies know where employees are traveling, enabling timely support in case of emergencies.
Is managed travel only for large enterprises?
Not at all. Even small and mid-sized businesses benefit from managed travel through improved spend controls, vendor discounts, and easier approvals.
Can managed travel integrate with expense approvals?
Yes. Travel bookings flow directly into the expense system, streamlining reconciliation, reducing manual entry, and enabling one-click approvals.
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