Online Booking Tool (OBT)
Online Booking Tools (OBTs) are digital platforms enabling employees to book business travel, such as flights and hotels, within company-approved channels. Integrated with expense systems, OBTs ensure policy compliance, auto-populate expense reports, and reduce manual reconciliation. They offer negotiated rates, centralized control, and real-time spend tracking, minimizing expense leakage. Non-compliant bookings are flagged for review, ensuring adherence to travel policies. Suitable for all business sizes, OBTs enhance traveler safety and streamline financial oversight, balancing flexibility with cost control.
Frequently Asked Questions:
What is an Online Booking Tool (OBT)?
An OBT is a digital platform that allows employees to search, compare, and book business travel such as flights, hotels, and rental cars within company-approved channels.
How does an OBT support expense management?
It ensures travel bookings are policy-compliant, automatically generates pre-trip data, and integrates with expense reports to streamline reconciliation.
Can your platform integrate with OBTs?
Yes. Our system integrates with leading OBTs to capture booking details, enforce travel policies, and auto-match itineraries with submitted expenses.
What are the benefits of using an OBT for travel bookings?
Benefits include centralized control, better negotiated rates, improved compliance, real-time expense tracking, and fewer manual reimbursements.
How does OBT integration reduce travel expense fraud or leakage?
By channeling all bookings through an approved system, it prevents off-platform spending and ensures only authorized trips are reimbursed.
Can employees still book personal or non-policy travel through an OBT?
They can, but personal or out-of-policy bookings will be flagged for review and may not be eligible for reimbursement based on admin settings.
Does the system auto-populate expense reports from OBT data?
Yes. When integrated, travel data from OBTs flows directly into expense reports minimizing data entry and boosting accuracy.
Is OBT usage mandatory in a managed travel program?
In most organizations with a managed travel policy, yes. It helps enforce consistency, budget control, and centralized reporting.
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