Expense Approval
Expense approval involves reviewing submitted expenses to ensure compliance with company policies before reimbursement or accounting. Automated systems route expenses to appropriate approvers based on rules like department or amount, supporting multi-level workflows or auto-approval for low-value claims. Notifications via email or mobile keep approvers informed, while delegation options prevent delays. Rejected expenses can be revised and resubmitted, with all actions logged for audit trails. This process streamlines decision-making, enhances compliance, and ensures transparency, reducing manual effort and maintaining financial accuracy across the organization.
Frequently Asked Questions:
What is an expense approval?
It’s the process where submitted expenses are reviewed by a manager, finance team, or admin to ensure they comply with company policy before reimbursement or posting to accounts.
How does your platform streamline expense approvals?
Submitted expenses are automatically routed to the right approver based on your workflow rules like department, amount, or project reducing manual back-and-forth.
Can we set multi-level approval workflows?
Yes. You can configure one-click or multi-tier approvals. For example, expenses over ₹10,000 may go to both a line manager and finance head.
What if the approver is unavailable?
You can enable approval delegation or backup approvers to avoid delays. Approvals can also be done via mobile app for on-the-go decisions.
Can the system auto-approve certain expenses?
Absolutely. You can set up rules to auto-approve low-value, policy-compliant expenses saving time and reducing admin load.
Are approvers notified of pending expenses?
Yes. Approvers receive real-time notifications via email or mobile and can view all pending items on their dashboard.
Can rejected expenses be resubmitted?
Yes. Employees are notified with a reason for rejection and can revise and resubmit after corrections.
Is there a record of who approved what?
Every approved record is logged with timestamps, usernames, and comments creating a full audit trail for compliance and accountability.
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