Receipt Management
Receipt management involves capturing, storing, and organizing receipts to validate business expense claims, replacing paper-based processes. Employees upload receipts via mobile, email, or drag-and-drop, with OCR extracting data for accuracy. The platform matches receipts to transactions, flagging missing ones per policy settings. Digital storage ensures audit readiness, with searchable records by date or vendor. Mobile-friendly and offline features enhance usability. This streamlines compliance, reduces errors, and simplifies financial oversight for finance teams.
Frequently Asked Questions:
What is receipt management?
Receipt management is the process of capturing, storing, and organizing receipts to verify and support business expense claims.
How does your platform support receipt management?
Our system allows users to upload receipts via mobile app, email, or drag-and-drop, and uses OCR to extract key data automatically.
Do employees need to keep physical receipts?
No. Once scanned and uploaded, digital copies are securely stored and accessible for approvals, audits, or reports eliminating the need for paper receipts.
Can the system match receipts to expenses automatically?
Yes. The platform intelligently matches uploaded receipts to transactions based on date, amount, and merchant saving time and reducing errors.
What happens if a receipt is missing?
The system flags missing receipts and can prevent submission or approval based on policy settings. Employees may be asked to provide justification or alternate proof.
How long are receipts stored in the system?
Receipts are securely stored based on your company’s retention policy, typically ranging from 3 to 7 years, to meet compliance and audit requirements.
Can receipts be searched or filtered later?
Yes. Receipts are searchable by user, date, vendor, amount, or tag making audits, reporting, and finance reviews easy and efficient.
Is receipt management mobile-friendly?
Absolutely. Employees can snap a picture of a receipt and submit it instantly through the mobile app even offline. OCR processes the data when reconnected.
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