Unmanaged Travel
Unmanaged travel involves employee bookings outside approved company channels, leading to non-compliant spending and visibility gaps. It risks cost overruns, safety concerns, and reconciliation issues. The platform flags unmanaged expenses, requiring justifications to enforce compliance. Reports highlight off-channel trends, helping companies transition to managed travel through integrated booking tools and clear policies. This reduces fraud, ensures policy adherence, and enhances spend visibility, allowing finance teams to regain control over travel expenses.
Frequently Asked Questions:
What is unmanaged travel?
Unmanaged travel refers to employee travel that is booked outside of the company’s approved channels, tools, or policies without oversight.
Why is unmanaged travel a problem?
It leads to non-compliant spending, missed savings from negotiated rates, safety concerns, and lack of visibility into travel and expense data.
How does unmanaged travel affect expense management?
It creates gaps in reporting, delays in reconciliation, potential policy violations, and can result in duplicate or fraudulent claims.
Can your platform help reduce unmanaged travel?
Yes. Our system encourages compliant booking by integrating approved travel tools, enforcing policy rules, and offering user-friendly experiences.
What are signs of unmanaged travel in reports?
Look for expenses without matching bookings, inconsistent vendor names, missing receipts, or out-of-policy entries without approvals.
Can employees still submit expenses from unmanaged travel?
Yes but they are flagged, and you can require additional justifications or restrict reimbursements based on policy settings.
How can companies transition away from unmanaged travel?
By adopting integrated travel booking tools, educating employees, setting clear policies, and using automation to reinforce compliant behavior.
Is there reporting available to track unmanaged travel?
Absolutely. The platform highlights off-channel bookings, non-compliant expenses, and employee-level trends to help reduce unmanaged behavior.
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