Corporate Card

A corporate card is a company-issued payment mode for employees to cover business expenses like travel, meals, or subscriptions, eliminating the need for personal funds. Transactions are automatically imported, categorized, and matched with receipts, streamlining reconciliation and reducing manual entry. The system supports multiple card providers, enforces spending limits, and flags non-compliant transactions for review. Detailed reporting by cardholder or department helps monitor usage and detect anomalies. Integration with accounting software ensures accurate mapping to the Chart of Accounts, enhancing financial accuracy and audit readiness while simplifying expense management for employees and finance teams.

Frequently Asked Questions:

What is a corporate card?

A corporate card is a company-issued payment card given to employees to pay for business-related expenses like travel, meals, or subscriptions without using their money.

How are corporate card transactions handled in the system?

Transactions made with corporate cards are automatically imported, categorized, and matched with receipts removing the need for manual entry.

Do employees still need to submit reports for corporate card expenses?

Yes, but the process is simplified. The card transactions appear in their dashboard, and employees just need to add receipts or notes if required. The system does the rest.

Can we link multiple corporate cards or card providers?

Absolutely. Our platform supports multiple card programs and banks. You can manage all your card feeds in one place securely and in real-time.

How does reconciliation work with corporate cards?

The system automatically matches card transactions with submitted expenses based on amount, date, and merchant. Unmatched items are flagged for quick review.

Can we enforce policy rules on corporate card spending?

Yes. You can set spend limits, merchant restrictions, and flag out-of-policy transactions. Alerts and workflows can route suspicious or non-compliant expenses for review.

What if a corporate card expense is missing a receipt?

Our system can remind employees to upload the missing receipt. Some companies also enable soft or hard stops based on the receipt policy.

Can we assign cards to teams or departments instead of individuals?

Yes. Shared or departmental cards can be assigned to roles or groups. Expenses are still tracked by user for accountability.

What reporting is available for corporate card usage?

You can generate reports by cardholder, department, merchant, or time period. These reports help spot overspending, duplicates, or unusual patterns.

Is corporate card data synced with accounting software?

Yes. Once transactions are reconciled and approved, they can be posted to your accounting system mapped to the correct accounts and cost centers.

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