Duty of Care
Duty of Care is an organization’s responsibility to ensure employee safety and well-being during business travel, covering aspects like safe accommodations and emergency support. Expense management systems support this by tracking travel-related expenses, such as flights or hotels, to monitor employee locations and enforce safer travel practices. Automated alerts flag high-risk destination bookings, while expense categories like travel insurance or emergency kits enhance employee welfare. Applicable to both on-site and remote teams, Duty of Care integrates with expense data to provide visibility and support compliance. This ensures proactive risk management and employee protection across the organization.
Frequently Asked Questions:
What is Duty of Care in business travel and expense management?
It’s your organization’s legal and ethical responsibility to ensure employees are safe and supported while traveling for work.
Why does Duty of Care matter in expense systems?
Because every trip booked or expense submitted reflects where your employees are and how they’re traveling. Expense platforms that track travel-related costs can help you identify risks, enforce safer travel practices, and act faster in emergencies.
Can our company be alerted if someone books travel to a high-risk area?
Yes. You can set up automated alerts or approval rules for bookings related to flagged regions or high-risk destinations helping you stay proactive.
Does Duty of Care apply to remote teams too?
Absolutely. It can cover things like ergonomic equipment reimbursement, health & safety allowances, or even internet upgrade expenses for work-from-home staff.
How can your platform support Duty of Care without a travel system?
Even without direct travel booking integrations, the platform can identify where employees are traveling based on their expense reports (flights, hotels, cab services), helping you stay aware of who’s where.
What kind of expenses can support Duty of Care?
- Travel insurance
- Health check-ups
- Emergency medical kits
- Transportation after-hours
- Hotel bookings in safe neighborhoods
These expenses, when monitored properly, can directly support employee well-being.
- Health check-ups
- Emergency medical kits
- Transportation after-hours
- Hotel bookings in safe neighborhoods
These expenses, when monitored properly, can directly support employee well-being.
Is Duty of Care only for HR or legal teams?
No it's a shared responsibility. Finance, travel admins, and even team leads play a role in monitoring where employees are and approving safe travel and expense behaviors.
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