Negative Expense
Negative expenses are transactions that reduce total expense amounts, such as refunds, overpayment corrections, or reversals, ensuring accurate reimbursement calculations. These can be manually entered by employees or auto-detected from integrated corporate cards. The system links negative entries to original claims, updating totals in real time for transparency. This reduces payout errors and supports accurate financial reporting. Negative expenses are logged with references for audits, ensuring compliance. The platform’s automation minimizes manual corrections, streamlining reconciliation for finance teams.
Frequently Asked Questions:
What is a negative expense?
A negative expense is a transaction that reduces the total expense amount, often due to a refund, overpayment correction, or reversal of a previously submitted expense.
When do negative expenses occur?
They typically appear when an item is returned, a service is refunded, a duplicate is corrected, or an overcharge is reversed in the system.
How does your platform handle negative expenses?
The system allows users or finance teams to enter negative amounts linked to original claims. These are tracked and adjusted in real-time for reimbursement totals and reports.
Can employees enter negative expenses manually?
Yes, with proper permissions. Users can submit a negative line item to reflect a refund or correction, which then routes for approval just like a regular claim.
Do negative expenses affect final payouts?
Yes. They reduce the total reimbursement value, and in some cases, may result in a deduction from future claims or payroll adjustments.
Are negative expenses reflected in reports and audits?
Absolutely. All negative entries are clearly logged with references to the original transaction, ensuring transparency for financial close and audits.
Can negative expenses be automatically generated by the system?
Yes. When integrated with corporate cards or booking tools, the system can auto-detect refunds or reversals and apply them as negative expense entries.
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