P-Card (Procurement Card)
A P-Card is a company-issued credit card for direct business purchases, eliminating out-of-pocket expenses for employees. Transactions are auto-imported, categorized, and matched with receipts for efficient reconciliation. The system flags unauthorized or out-of-policy usage, ensuring compliance. P-Cards support expenses like travel or vendor payments, with tags for departments or projects. Real-time analytics provide spend visibility, streamlining financial tracking. Receipt requirements maintain accountability, reducing reimbursement cycles and enhancing control for finance teams.
Frequently Asked Questions:
What is a P-Card?
A P-Card, or Procurement Card, is a company-issued credit card used by employees to pay for authorized business expenses directly without using personal funds.
How does your platform manage P-Card transactions?
Our system automatically imports P-Card transactions, categorizes them, and matches them with receipts or supporting documentation for quick reconciliation.
What are typical cases for a P-Card?
P-Cards are often used for travel bookings, office supplies, vendor payments, software subscriptions, and other recurring or approved business purchases.
How does P-Card usage reduce out-of-pocket reimbursements?
By enabling employees to charge expenses directly to the company, P-Cards eliminate the need for personal spending and reduce reimbursement cycles.
Can your platform flag unauthorized P-Card usage?
Yes. The system checks each transaction against policy rules and flags unapproved vendors, duplicate charges, or out-of-policy spend.
Are receipts still required for P-Card expenses?
Yes. Employees must attach receipts or other proof of purchase for every transaction, unless the organization sets a policy exception for low-value items.
Can P-Card transactions be tied to departments or cost centers?
Absolutely. Each transaction can be tagged by user, department, project, or cost center helping with accurate allocation and budget tracking.
Are P-Card transactions included in expense analytics?
Yes. They are fully integrated into dashboards and reports, giving finance teams real-time visibility into company-wide spend.
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