Per Diem
Per diem is a fixed daily allowance for business travel expenses like meals and lodging, eliminating receipt requirements for simplified tracking. The platform supports location-specific or role-based rates, automatically calculating full or partial allowances. Per diem expenses are categorized for audits, ensuring compliance with tax laws or company policies. Employees select per diem types during submission, streamlining reporting. This reduces administrative effort for travelers and finance teams, while real-time data ensures transparency. Customizable categories and caps enhance budget control and audit readiness.
Frequently Asked Questions:
What is a per diem?
Per diem is a fixed daily allowance provided to employees to cover business travel expenses such as meals, lodging, and incidentals without requiring individual receipts.
How does your platform support per diem expenses?
Our system allows admins to configure per diem rates by location, role, or trip type. Employees can select per diem as an expense type, and the amount is calculated automatically.
Can per diem rates vary by location?
Yes. The platform supports country-specific and city-specific rates, accommodating government or company-defined travel policies.
Is receipt submission required for per diem claims?
No. Since per diem is a flat-rate allowance, receipts are not required unless your company enforces additional documentation for audit purposes.
How is per diem different from reimbursable expenses?
Per diem is a predefined allowance, while reimbursable expenses are based on actual costs incurred and require receipts or proof of purchase.
Can your system calculate partial per diem for half-day travel?
Yes. The system can apply full-day or prorated rates depending on departure/return times and company policy.
Is per diem taxable?
That depends on local tax laws and whether the allowance exceeds regulatory thresholds. The platform can generate reports to support tax compliance.
Can per diem be split by category (e.g., meals vs. lodging)?
Yes. You can configure how the allowance is broken and apply daily caps to each category if needed.
How is per diem reflected in reports and audits?
Per diem expenses are clearly categorized in reports and tagged for policy compliance, making them fully auditable and easy to analyze.
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